Job Details
- Type of Work:
Part-time
- Work Setup:
Remote
- Schedule:
20 hrs/week
Job Description
Scale-Up Philippines is looking for an organised, detail-oriented Administrative Assistant with strong written English to support an Australian property buyer’s agency. This is not a listing-management role — the client works exclusively on the buy side, so the focus is on client coordination, correspondence with selling-side agents and solicitors, research, invoicing, and general admin. A knack for persuasive, professional writing and a bit of sales instinct will go a long way here.
Key Responsibilities:
- Manage emails, calendars, meetings, appointments, and follow-ups
- Draft and send professional, well-written emails to selling agents, brokers, solicitors, and conveyancers — requesting contracts, inspection reports, building/pest reports, and property information
- Assist with client onboarding, document collection, and CRM/database updates
- Prepare property briefs, comparison reports, and client-facing documents
- Conduct property, suburb, and market research using Australian real estate websites/portals (realestate.com.au, Domain, CoreLogic, etc.)
- Coordinate property inspections and chase up outstanding documentation from selling agents
- Prepare, issue, and manage client invoices
- Track payments, expenses, overdue accounts, and billing records
- Follow up professionally (and persistently, when needed) on outstanding invoices or payment discrepancies
- Light marketing support as needed — social media updates, newsletters, property update content
- Maintain accurate, confidential client, property, and financial records
Skills and Experience
- Strong written and verbal English — this is a correspondence-heavy role, so clear, professional email writing is a must
- Previous experience in administration, real estate support, or a similar VA role
- Comfortable navigating Australian real estate websites and portals
- Experience with invoicing tools (Xero, QuickBooks, or MYOB) and CRM systems is preferred
- Familiarity with Google Workspace, Microsoft Office, and Canva
- A natural sales instinct — comfortable being persuasive and proactive when chasing agents, documents, or payments
- Able to work independently during agreed Australian business hours
Key Attributes
- Proactive, reliable, and highly organised
- Confident and professional communicating with agents, brokers, solicitors, and clients
- Comfortable managing multiple priorities and deadlines
- Trustworthy with confidential client and financial information
- Genuinely interested in the Australian property market
Why Join Scale Up Philippines?
At Scale Up Philippines, we connect talented Filipino professionals with world-class clients who value people as much as results. This one is for someone ready to grow.
If you’re passionate about this position and ready to grow your career with a global team, we’d love to hear from you!
