Job Details
- Type of Work:
Full-time
- Work Setup:
Remote
- Schedule:
40 hrs/week
Job Description
Scale Up Philippines is partnering with a growing US-based accounting firm to hire an Executive Assistant. This is a chance to work directly alongside the firm owner, keeping day-to-day operations organized and running smoothly for an established practice serving 300+ clients.
You’ll be a trusted right hand — managing the owner’s time, communications, and priorities so she can focus on higher-value client and business work.
Key Responsibilities:
- Manage the owner’s calendar, scheduling, and inbox — prioritizing, drafting responses, and flagging what needs attention.
- Coordinate and confirm meetings, including prep and follow-up.
- Organize and maintain digital files, records, and internal documentation.
- Support light project coordination — tracking deadlines, deliverables, and action items across the team.
- Handle recurring administrative tasks (data entry, document prep, research) with minimal oversight.
- Act as a communication bridge between the owner and internal team members, ensuring nothing falls through the cracks.
- Maintain strict confidentiality given the sensitive nature of client financial data.
Qualifications:
- 2+ years of experience as an Executive Assistant, Virtual Assistant, or similar support role.
- Experience supporting a US-based owner or executive strongly preferred.
- Excellent written and verbal English communication skills.
- Highly organized with strong follow-through — able to manage competing priorities without dropping details.
- Proactive and resourceful; anticipates needs rather than waiting for instructions.
- Comfortable with common tools (Google Workspace, Microsoft Office); accounting/finance environment exposure is a plus but not required.
- Trustworthy and discreet when handling confidential business and client information.
Why Join Scale Up Philippines?
At Scale Up Philippines, we connect talented Filipino professionals with world-class clients who value people as much as results. This one is for someone ready to grow.
If you’re passionate about this position and ready to grow your career with a global team, we’d love to hear from you!
