Job Details
- Type of Work:
Full-time
- Work Setup:
On-site
- Schedule:
40 hrs/week
Job Description
Scale Up Philippines is partnering with a leading UK-based law firm to hire a Conveyancing Admin & Business Development Assistant. This is a full-time, on-site opportunity at the Scale Up Philippines office, supporting a busy conveyancing team handling UK residential property transactions.
This role is ideal for someone who thrives in a structured, fast-paced legal environment and enjoys balancing administrative precision with client-facing communication. You’ll play a key part in keeping conveyancing matters moving smoothly, building strong client relationships, and supporting business development efforts as the team continues to grow.
Key Responsibilities:
Administrative Support
- Provide day-to-day administrative support to the conveyancing team.
- Prepare, format, and maintain legal documents, correspondence, and transaction records.
- Manage case files, ensuring all records are accurate, organized, and up to date.
- Coordinate schedules, meetings, and follow-ups for the conveyancing team.
- Track document workflows and deadlines using the firm’s case management systems.
Client Relationships
- Serve as a friendly and professional point of contact for clients throughout their conveyancing journey.
- Respond to client enquiries via email and phone, providing timely updates on case progress.
- Manage client onboarding, including gathering documentation and verifying details.
- Build trust and rapport with clients, ensuring a smooth and positive experience.
- Flag urgent matters, delays, or discrepancies to the appropriate team member for review.
Business Development
- Support lead generation and client outreach initiatives.
- Maintain and update CRM records to ensure data accuracy.
- Assist with follow-ups on enquiries, referrals, and potential new business.
- Help prepare client reports, marketing materials, and BD-related communications.
- Identify opportunities to enhance client retention and referrals.
Qualifications:
- Minimum 2 years of experience in legal administration, conveyancing support, or client services (UK law firm experience is a strong advantage).
- Excellent written and verbal English communication skills — confident in client-facing situations.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Detail-oriented, reliable, and able to maintain accuracy in legal documentation.
- Comfortable using case management systems, CRMs, and Microsoft Office / Google Workspace.
- Familiarity with UK conveyancing processes is highly desirable.
- A team player with a proactive, can-do attitude and strong client service mindset.
- Willing and able to work on-site at the Scale Up Philippines office, full-time, aligned with UK business hours.
Why Join Scale Up Philippines?
At Scale Up Philippines, we connect talented Filipino professionals with world-class clients who value people as much as results. This one is for someone ready to grow.
If you’re passionate about this position and ready to grow your career with a global team, we’d love to hear from you!
