Job Details
- Type of Work:
Part-time (subject to change)
- Work Setup:
Remote (subject to change)
- Schedule:
20 hrs/week
Job Description
Scale Up Philippines is partnering with a growing UK-based law business to hire an Executive Assistant who thrives at the intersection of admin, marketing, and relationship management. This role is built for someone who can turn networking momentum into real business outcomes — following up on contacts, keeping the CRM alive, and freeing up the founder’s time for high-value work.
You’ll be the connective tissue between the founder’s networking activity, her client pipeline, and her online course business — making sure no lead, contact, or opportunity slips through the cracks.
This is a great opportunity for someone who is a natural closer, thrives on structure and follow-through, and enjoys real-time client communication over messaging platforms rather than phone calls.
Key Responsibilities:
CRM & Follow-Up
- Manage and maintain the GoHighLevel (GHL) CRM system daily.
- Follow up with contacts made through networking events — calls, emails, and messages.
- Call people in the existing database to re-engage and arrange meetings with the founder.
- Track pipeline status and flag warm leads that need attention.
Marketing & Content Support
- Build and maintain a social media content/post planner.
- Coordinate content scheduling and posting across platforms.
- Support outreach and follow-up for podcast guesting/hosting opportunities.
- Identify and reach out to potential clients for the founder’s online courses.
Calendar & Admin Support
- Manage the founder’s calendar — scheduling, rescheduling, and prioritizing meetings.
- Handle day-to-day administrative tasks (email management, document prep, general correspondence).
- Provide general operational support as the business grows.
Technical/Systems
- Own technical maintenance and updates within GoHighLevel (funnels, automations, pipelines).
- Manage WordPress website updates and edits.
Qualifications:
- Mandatory: Proven hands-on experience with GoHighLevel (GHL) — pipelines, automations, contact management.
- Mandatory: Proven experience with WordPress.
- Strong phone presence — comfortable calling contacts and booking meetings.
- Experience creating social media content calendars/planners.
- Excellent written and verbal English communication skills.
- Highly organized, proactive, and able to work independently with minimal supervision.
- Experience or interest in the legal, professional services, or education/course space is a plus.
- Comfortable working aligned with UK business hours (schedule to be confirmed).
Why Join Scale Up Philippines?
At Scale Up Philippines, we connect talented Filipino professionals with world-class clients who value people as much as results. This one is for someone ready to grow.
If you’re passionate about this position and ready to grow your career with a global team, we’d love to hear from you!
